Motions at Pokesdown & Southbourne Ex-Service Men’s club

 

AGM 21/03/2024

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Motion one

To disband the committee in its present form and install a management team proposed by Audrey stone and seconded by M French.

After a lot of debating, ideas & thoughts from the room it was decided that what we are looking to do is to change the structure of the committee that needs to change to a more slimline and proactive committee with sub committees covering each area to encourage more members to help without the commitment to being on the committee or needing to attend committee meetings.

We're looking at having the President, Vice president, chairperson, secretary, treasurer as a senior committee with 2 or 3 sub-committee leads.

We will then have a list of everybody who's prepared to help on the board but do not need to attend committee meetings but please only put your name if you are willing to commit to help.

Audrey. did you want to reword your proposal? Yes

What you're saying is motion one is to reorganise the committee in its present form and install a management committee team with sub committees.

Can we have a vote? Everybody for that proposal, please?

Vote taken and Motion one is passed.

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Motion Two

To reinstate honoraria for committee members

Proposed by A Kehoe and seconded by Jay Kehoe.

I would like to put it to the floor. The Honorariums are brought back to our committee for all the hard work they do.

After much debate across the room, we'll have a vote on the amendment, which is Kevins, that the committee get expenses within reason. Receipts to always be obtained.

Amendment passed for motion two.

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Motion Three

To allow any member of the club having been a member for more than five years to stand for president or vice president, proposed by the committee.

The number of ex-service is dwindling. I think we're down to about 8% of memberships are Ex-Service. Out of that 8%, not many of them want to put their name down for president or vice president. Many years ago, you changed the A's and the B's to everybody being the same except for this one particular thing. So, what the committee is proposing is that anybody who's been a member for more than five years can stand for those posts. Any questions?

Roger Traves, I would like to change that proposal. I know the problem you're getting, but five years is not enough. I think if you're heading this club as a president or Vice President, I think you should be a member longer. If not a life member.

Sylvia Thomas – I think that five years is perhaps not quite long enough. Perhaps 10 would be better, but I don't agree it's got to be a life member because of the age. I think you want a slightly younger person in the club, maybe you know, 40/50 is what I call young as I’m in my 80s. If you're restricted to a life member, do you think maybe that would be a bit limiting with age? But say perhaps 10 years?

The amendment that Sylvia's put forward, that anybody else having been a member for 10 years. Can become President or Vice president. Unless they're a serving member or ex-Service person.

Vote Taken

Amendment passed for motion Three.

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Thank you very much.

OK, since the motion one got changed, we are still having a chairperson.

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Motion Four

To rescind the motion passed last year that the chairperson does not have a vote in committee meetings.

After a debate across the room.

Motion carried.

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As we all know, the voting is going to alter now to what we've just suggested and what we've just passed. So, there'll be some more voting options put on the notice board tomorrow, for these senior roles and sub committees.

We'll leave that on there for seven days and then we shall see how we get on and if a vote on any role is required, dates will be placed on the notice board.

That brings the meeting to a close. Thank you all for coming. Bar is now open for you to use your free drink ticket.

Motions will be posted out by email and on the notice board.